The remote court environment replicates the workflow of a hearing using an adaptable set of:
- User roles, including strong authentication
- Room configurations
- Workflow automation rules
Judicial workflows using Pexip Virtual Courts
Before the hearing
Judicial staff can easily schedule proceedings
This workflow shows how judicial staff can schedule proceedings: book a date/time/judge in their existing scheduling tools and we will integrate this flow into the Pexip Virtual Courts solution.
During the hearing
Judges have full control over the proceeding
Defense and prosecution teams remain separate in private, virtual waiting rooms. The judge can then move these groups, or individuals like witnesses, between private waiting rooms and the virtual courtroom at any time during the proceeding.
Pexip Virtual Courts: Rooms
Waiting rooms can be configured differently depending on the court’s requirements. In a typical waiting room, participants can see who has arrived within their own group.
Witnesses are anonymous (nobody can hear or see them) in the waiting room. They can also be shown as anonymous in the courtroom if needed. They will remain in the waiting room until the judge or clerk brings them in to the main hearing room.
Temporary private room
Before the hearing begins, participants can initiate private consultations from the waiting room, for an example a defendant and his/her lawyer can meet before the hearing to discuss the case.
During an active hearing, the judge can use the Judge’s Chambers to initiate private consultations with selected participants from the courtroom.
This is the main room in the court flow. Here the judge is given extra controls including the ability to pause an active hearing and mute all. Rules and automations can also be configured for example, action A or B is triggered when a specialist joins.
Used for the judge to override court flow configurations, prepare the court case, and can also be used as a private room in an ongoing court case.
How do global judiciaries use our video platform?
"The role of technology here is not to support and enhance our old ways of working but to overhaul and often replace our practices of the past".
The Future of Courts, Harvard Law School
Easy to participate
A preflight video can be shown to participants to ensure court rules and conduct are understood and adhered to.
Judge: Full overview of all hearings
The judge has a full overview of all of their scheduled hearings for the day from one single screen.
Judge: Meeting settings
In the Meeting settings tab, the judge can set general meeting rules including rules for who can bypass the lobby, who can present, announcement of people entering/leaving and muting options.
Judge: Change layout
The Change layout tab allows the judge to override the existing layout for the court hearing. Layout options include adaptive composition, equal focus, speaker focus, highlight and theatre.
Judge: Starts the hearing
The court flow can also be configured to have the judge admit all participants individually or by groups.
Participants invited to the private consultation are automatically sent to the Judge's chambers. All other participants will return to their respective waiting rooms.
Judge: In court - Spotlight
Court Clerk: Management Dashboard
From this dashboard, the court clerk is also able to support and chat with participants in multiple hearings.